PBA is prepared to advise and assist you in tailoring the array of professional services available to meet your needs and expectations.

Identifying the Services You Need

The experiences of others may be instructive up to a point, but every project is unique.

Most building projects require design and construction documents, assistance in securing a contractor, and evaluation of the progress and quality of construction. The services we can provide for you, whether in-house or through consultants, may include facilities programming, site use and utilities studies, environmental analysis, planning and zoning applications, preparation of materials for public referenda, special cost or energy analysis, tenant-related design, facility operation services after project completion, and special drawings, models, and presentations.

Not all services must be provided by the architect. Some owners have considerable project-planning, design, and construction expertise and may be fully capable of undertaking some project tasks themselves. Other owners find it desirable or necessary to add other consultants to the project team to undertake specific tasks. Discussion will be necessary to establish who will coordinate owner-supplied work or other services provided beyond the scope of the architect’s agreement.

The AIA publishes a wide variety of standard form agreements with different approaches to defining a scope of services. From the most commonly used document, AIA Document B141, Standard Form of Agreement between Owner and Architect, to documents used for special purposes, the scope of services offered in the AIA documents range from typical to highly customized applications. You may choose from a variety of formats that come prepackaged or à la carte, which are called Designated Services. The B141 documents offer a choice of multiple scope packages that may be substituted for one another and that deal with a range of situations, from the most basic to the highly specialized. This approach gives you the flexibility to customize the scope of services that meet your particular needs.

Services Available

Project Administration & Management

  • Project administration
  • Disciplines coordination/ documents checking
  • Agency consulting/ review approval
  • Value analysis balanced with budget & program
  • Schedule development/ monitoring of the work
  • Presentation
  • Construction management

Evaluation & Planning

  • Programming
  • Functional relationships/flow diagrams
  • Existing facilities surveys
  • Site analysis, selection & development planning
  • Detailed site utility studies
  • Zoning process assistance


  • Architectural design documentation
  • Structural design/ documentation
  • Mechanical design/ documentation
  • Electrical design/ documentation
  • Civil design/ documentation
  • Landscape design/ documentation
  • Interior design/ documentation
  • Special design/ documentation
  • Material research & specifications
  • Tenant-related services

Bidding or Negotiation

  • Bidding materials
  • Addenda/responding to bidder inquiries
  • Bidder inquiries
  • Bidding/negotiation
  • Analysis of alternates/ substitutions
  • Special bidding
  • Bid evaluation
  • Contract award

Contract Administration

  • Shop Drawings & Submittal Reviews
  • Schedule of Values Evaluation
  • Construction Schedule monitoring
  • Construction Meeting Attendance
  • Contractor Pay Application reviews
  • Proposal requests and change order evaluations
  • Punch List and substantial completion certificate
  • As-built documentation and review
  • Warranty review and 11-month walk

Facility Administration

Maintenance & operational programming
Startup assistance
Record drawings
Warranty review
Post-contract evaluation

Services Required

The best strategy to identify your required services is to sit down with us and discuss your project needs. Recognize that even when a number of services are designated at the outset, other services may be required once your project is under way. For example, you may require zoning approvals or you may wish to do economic analyses of a new energy-saving system. Other services may be added to an existing agreement at any time. You should set aside a contingency budget to fund changes in the services required from your architect. Tips for recognizing required services include:

The specifics of your project will guide your choice of agreement form. The B141 scope of services approach requires up-front discussion to set the project’s parameters, which, in the long run, will prevent misunderstandings. B163’s Designated Services approach requires a little more initial effort as it involves the decision of which of the 83 possible services to include. However, designating services brings discipline and clarity to the process of deciding who will do what.

Contract administration services are a case of spending a penny to save a dollar. Once you have approved the design, you want it built as it was designed. We can administer the contract between you and the contractor. This means evaluating work for compliance with the drawings and specifications; approving shop drawings, materials, and product samples; reviewing the results of material tests and inspections; approving the contractor’s requests for payment; handling requests for design changes during construction; and administering the completion, start-up, and close-out process of your project. Getting the building that was designed—and getting it on budget—is important. Attaining that goal requires considerable experience, time, and effort.

Disputes that arise during construction need to be decided quickly and effectively. Under the AIA standard form contracts, your architect serves as the initial arbiter of disputes between you and your contractor. If the architect’s decision is unacceptable to either party, the AIA standard forms call for formal mediation, with arbitration to follow if mediation does not succeed. Both are ways of resolving disputes without the delay and expense of courtroom proceedings.

An agreement for evaluation of facility operation—perhaps a joint inspection by you and your architect within one year after the building is occupied—will help to serve as a checkup that the building is being used and maintained properly.

“It has been a pleasure working with Paul Bentley over the last 10 years. We appreciate working with a professional who is knowledgeable about our craft. “

Loren Mounce

President, Arrow Roofing and Sheet Metal, Inc.

Get In Touch

If you are interested in more information or would like to set up an appointment, please feel free to contact us.

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615 SE Jackson St
Roseburg, OR 97470

Call Us

541 . 672 . 0273